About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This role supports Confidential Client’s corporate Environmental management team by providing a broad range of administrative services that keep teams organized and projects moving. Core responsibilities include:

• Provide administrative support to environmental project and management teams and back up other Environmental personnel as needed.
• Coordinate and arrange meetings and events — prepare agendas, send invitations, reserve and prepare meeting rooms, set up virtual meetings, and manage offsite logistics.
• Maintain contact lists and team calendars in Outlook; manage scheduling and calendar conflicts.
• Assist with reconciling expense reports related to events or employee reimbursements.
• Maintain and use standard office software and online platforms to prepare documents, presentations, and reports.
• Copy, distribute, and file correspondence or printed materials.
• Greet scheduled visitors and direct them to the appropriate area or person.
• Assist managers with planning and scheduling activities, including catering and room bookings for district events.
• Liaise with Facilities for building-related coordination and support district event needs.

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What You’ll Bring

• 2+ years of corporate administrative experience preferred; Bachelor’s degree preferred.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint); Visio experience a plus.
• Comfortable navigating and learning various online platforms and collaboration tools.
• Exceptional attention to detail, strong organizational and time-management skills.
• Ability to multi-task, prioritize, take direction, and provide timely updates on tasks.
• High emotional intelligence and strong interpersonal skills; professional and discreet handling of confidential matters.
• Deadline-driven with a sense of urgency; able to work independently and as part of a team.

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Additional Details & Requirements

• Employment type: Full-time.
• Location: This position is based in Benson, NE (Confidential Client corporate office).
• Regular, reliable attendance and the ability to meet deadlines are required.
• May require occasional overtime or weekend work and work at various locations as needed.
• Must follow safety guidelines and written/oral instructions while performing duties.
• This position requires working productively in a professional environment and interacting effectively with supervisors, colleagues, and external parties.

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Why Join

Confidential Client offers a competitive and comprehensive benefits package for full-time staff, including:

• Medical, dental, and vision coverage for eligible employees and dependents.
• Voluntary wellness and employee assistance programs.
• Life insurance and disability coverage.
• Retirement savings plan with employer matching.
• Generous paid time off and other employee benefits.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.