About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, International Nonprofit (Interfaith).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

---

Position summary

This is an entry-level, part-time Administrative Assistant role supporting Finance and HR & Compliance operations for a Confidential Client. The role is hybrid with a regular in-office day each week in the Confidential Client’s West Virginia office and remote work the remainder of the week.

---

What You’ll Do

• Provide administrative and coordination support to Finance and HR & Compliance teams.
• Support hiring and onboarding: schedule interviews, communicate with candidates, and help integrate new hires.
• Assist accounts payable/accounts receivable and credit card transaction entry into accounting systems as directed.
• Help prepare and maintain vendor files and assist with audit readiness for Accounts Payable documentation.
• Coordinate with vendors and external partners on payments, documentation, and follow-ups.
• Assist with monthly gift reconciliation using CRM exports and bank confirmations.
• Support completion of required city, county, state and federal registrations and compliance tasks.
• Perform project-based research and administrative tasks to support departmental projects.
• Support the design and implementation of staff and trustee recognition programs.
• Perform other administrative duties as requested by Finance or HR leadership.

---

Who You Are / Qualifications

• Currently working toward or holding a Bachelor’s degree (degree completion within two years acceptable).
• Comfortable supporting multiple stakeholders and managing competing priorities.
• Proficient with Google Workspace, Zoom, WhatsApp, and Microsoft Office (Excel, Word, PowerPoint).
• Familiarity with project management tools and shared drives.
• Experience with QuickBooks, Salesforce, or other accounting/CRM systems is a plus but not required.
• Strong organizational skills and high attention to detail.
• Excellent written and verbal communication skills.
• Able to work independently and proactively in a hybrid/remote environment.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills and a problem-solving mindset with flexibility and adaptability.

---

Preferred / Nice-to-have

• Prior experience in nonprofit finance or HR support.
• Basic bookkeeping or reconciliation experience.
• Comfortable using CRMs for donor/gift reconciliation.

---

Work environment & compensation

• Part-time role with a hybrid schedule; requires at least one day per week on-site at the Confidential Client’s West Virginia office.
• Pay range: $22–$26 per hour (hourly range provided by Confidential Client).
• Competitive compensation within the stated range based on experience.

---

Additional legal & compliance notes

Careertakes and our client comply with applicable U.S. employment laws. This posting provides a clear pay range for transparency. Confidential Client is committed to equal opportunity employment and reasonable accommodations for applicants with disabilities; please notify the hiring team if you require an accommodation during the application or interview process.

---

Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.