About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This Administrative Assistant role supports day-to-day office operations for a confidential client in the Admin industry. You will help keep teams on schedule, manage communications, and maintain accurate records to enable smooth, efficient work across the organization.

• Manage calendars, schedule meetings, and coordinate conference rooms
• Answer phones, greet visitors, and manage incoming/outgoing mail
• Draft, proofread, and send professional correspondence (emails, memos, reports)
• Prepare meeting agendas, take minutes, and distribute follow‑up actions
• Maintain filing systems, databases, and office records
• Assist with travel arrangements and prepare itineraries
• Prepare and format documents and presentation materials
• Monitor and restock office supplies; coordinate with vendors as needed

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Qualifications

• Proficiency with word processing and spreadsheet software (e.g., Microsoft Word, Excel or equivalent)
• Strong written and verbal communication skills
• Strong organizational and time‑management abilities
• High school diploma required; associate or bachelor’s degree preferred where applicable
• CAP (Certified Administrative Professional) or similar certification is a plus
• Ability to exercise discretion with confidential information

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Experience Levels

• Entry-level: 0–2 years administrative experience
• Mid-level: 3–5 years supporting teams or departments
• Senior: 6+ years, often supporting executives or larger departments

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Compensation & Schedule

• Employment type: Full time
• Estimated pay (as listed by source): $32,789 per year (estimated)
• Actual pay and benefits will be determined by the confidential client and may vary by location and experience

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Additional Information

Careertakes and the confidential client seek reliable, detail-oriented candidates who can support multiple priorities and contribute to an efficient office environment. Reasonable accommodations are available for applicants with disabilities — please notify Careertakes if you require assistance during the hiring process.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.