Administrative Assistant / Technical Report Editor (Tampa, FL)
This role combines front office administrative duties with technical report assembly and editing to support an engineering consulting firm. The position requires proficiency in Microsoft Office tools to produce polished, client-ready technical documents and assist with various administrative tasks in a fast-paced professional environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, an engineering consulting firm.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
Confidential Client is seeking an organized, detail-focused Administrative Assistant / Technical Report Editor to support engineering teams in Tampa, FL. This hybrid administrative/editor role provides front-office coverage while assembling, formatting, and polishing technical reports and deliverables for client review.
- Greet visitors, answer and route incoming calls, and manage front-desk inquiries professionally.
- Assemble and format technical reports using input from field and lab staff.
- Create and edit documents in Microsoft Word to ensure consistent formatting, style, and client-ready presentation.
- Design and update tables, charts, and graphs in Microsoft Excel; integrate visuals into Word documents.
- Proofread reports for grammar, spelling, units, and data consistency; ensure clarity and technical accuracy.
- Maintain calendars and scheduling for designated team members.
- Conduct targeted research for projects and business development support.
- Maintain organized digital and physical filing systems and handle general administrative tasks as needed.
Qualifications
- 1+ years of experience in administrative support, document control, or a related office role.
- Strong Microsoft Office skills: Word (templates, styles, long-doc formatting) and Excel (tables, charts; pivot tables a plus).
- Experience with PowerPoint and Adobe Acrobat (PDF editing, redaction, combining files).
- Excellent written and verbal communication skills; strong proofreading ability.
- High attention to detail with the ability to spot errors in text and figures.
- Comfortable working in a fast-paced, deadline-driven professional environment.
- Bachelor’s degree preferred (English, Communications, or related) or equivalent experience; recent graduates with relevant internships are welcome.
- Previous experience in architecture, engineering, or construction (AEC) firms is a plus.
Preferred / Nice-to-Have
- Document control or technical editing experience within engineering consulting.
- Familiarity with report templates and quality-control checklists.
- Basic experience with data visualization best practices (Excel/PowerPoint charts).
Compensation & Location
- Estimated annual pay: $49,391 (per source estimate). Exact compensation offered by Confidential Client may vary based on experience and qualifications.
- Employment type: FULL_TIME
- Location: Tampa, FL (on-site / hybrid per client needs)
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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