About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Entertainment (Movie Exhibition).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

The Tax Administrative Assistant reports to the Tax Specialist and supports the Tax and Investment departments by maintaining organization for tax processes and managing day-to-day office administrative functions. This role regularly handles confidential tax and financial documents.

• Manage the compliance delivery process, including internal logs, certified mailings, and assembly of returns
• Organize and maintain historical and current hard-copy and electronic filing systems
• Monitor office supplies, place orders, and confirm order accuracy
• Support daily office functions: date-stamping and distributing mail, coordinating plant maintenance
• Process invoices and check requests
• Provide administrative support to the Tax Department and maintain written desk procedures for assigned duties

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Qualifications

• Entry-level position; 1+ year of tax staff, administrative assistant, or equivalent experience preferred
• Highly organized, detail-oriented, self-motivated, and resourceful with the ability to manage multiple concurrent duties with minimal supervision
• Strong judgment, flexibility, and ability to work effectively on a team
• Ability to handle sensitive and confidential information
• Strong computer skills — Microsoft PowerPoint, Word, Excel, and Adobe Acrobat
• Familiarity with AI tools (e.g., Microsoft Copilot, Claude) is a plus
• Interest or experience in tax services is a plus
• High school diploma or equivalent required; bachelor’s degree preferred
• Ability to read, analyze, and interpret business documents; write reports and correspondence; and perform basic arithmetic and problem-solving

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Compensation & Benefits

• Hourly pay: $26.50 - $29.70 per hour (based on relevant experience) — Full-time
• Annual incentive bonus eligibility
• Paid time off (PTO)
• Full benefits package
• 401(k) with dollar-for-dollar match up to 4%

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Physical & Environmental Requirements

• Occasional bending, kneeling, and lifting up to 25 lbs
• Frequent sitting; occasional standing, walking, and reaching
• Noise level may be moderate to high at times

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Privacy & Applicant Notice

Confidential Client provides a privacy notice for California applicants describing how personal information is collected and used. California applicants may request the full privacy policy.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.