Administrative Assistant (Newark)
The Administrative Assistant at Confidential Client is an entry-level, full-time, on-site role responsible for supporting daily office operations in a busy boutique law firm. Key duties include managing communications, coordinating office supplies and events, providing clerical support, and assisting firm leadership. This position offers an excellent opportunity for early-career professionals to develop organizational, communication, and customer service skills within a collaborative team environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin (Boutique law firm).
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
About the Role
Confidential Client, a growing boutique law firm, is hiring an Administrative Assistant to support daily office operations in Newark, NJ. This is an entry-level, full-time, on-site position ideal for candidates with strong customer-service skills who want to build a career in a professional services environment.
- Estimated pay: $42,136 per year (estimated)
- Location: Newark, NJ — on-site
- Employment type: Full-time
Key Responsibilities
- Answer, screen, and route incoming telephone calls professionally
- Manage incoming and outgoing mail, packages, and deliveries
- Collect, organize, and distribute correspondence across the office
- Monitor and replenish office and kitchen supplies
- Coordinate with vendors on office supplies and facilities needs
- Assist with conference room setup and firm events as needed
- Maintain reception and common areas to ensure a professional appearance
- Support day-to-day administrative and operational activities across the firm
- Assist with filing, document management, data entry, and other clerical tasks
- Provide administrative support to firm leadership (including Director of Operations & IT) as requested
- Handle special projects and additional responsibilities as assigned
Qualifications
- High school diploma required; Associate’s or Bachelor’s degree preferred
- 0–3 years of administrative, customer service, hospitality, or office experience
- Strong verbal and written communication skills
- Professional demeanor and customer-service mindset
- Excellent organizational and time-management abilities
- Strong attention to detail and ability to manage multiple priorities
- Proficiency with Microsoft Office (Outlook, Word, Excel)
- Ability to maintain confidentiality and exercise good judgment
What We’re Looking For
- Friendly, approachable, and professional presence
- Reliable, accountable, and punctual
- Proactive, highly organized, and eager to learn
- Comfortable interacting with leadership, clients, and external vendors
- Team player who takes pride in supporting colleagues
What We Offer
- Competitive compensation
- Comprehensive benefits package
- Professional development opportunities
- Collaborative, team-oriented culture
- Opportunity for career growth within a well-established professional services environment
Location & Work Type
- Worksite: Newark, NJ (on-site)
- This role requires regular in-office presence to support front-desk and office operations.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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