About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, a marketing agency.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role Overview

This full-time Administrative Assistant role supports the marketing team at a confidential client (marketing agency) in New York, NY. The position focuses on scheduling, inbox and reception management, general office support, and contributing to marketing activities including social content, event promotion, and campaign reporting.

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What You’ll Do

• Provide daily administrative support to the marketing department (scheduling, reception, mail handling).
• Manage email inboxes and calendar coordination for the marketing team.
• Maintain filing and office supplies; handle light procurement and vendor coordination.
• Edit and prepare content for social media, email, and web publishing.
• Support event promotion, community outreach activities, and logistics.
• Pull basic campaign engagement metrics and help prepare performance summaries.
• Maintain marketing databases and update contact lists and trackers.
• Collaborate with internal teams and external partners to ensure timely execution of projects.
• Contribute creative ideas to improve brand visibility and campaign messaging.

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Required Qualifications

• Internship or entry-level experience in marketing, public relations, communications, or a related field.
• Strong written and verbal communication skills.
• Comfortable using social media platforms and common digital marketing tools.
• Ability to manage multiple projects, prioritize tasks, and meet deadlines.
• Highly organized, detail-oriented, and reliable.
• Positive, collaborative team player.

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Preferred Skills

• Familiarity with analytics tools (e.g., Google Analytics, social media insights).
• Basic graphic or content-creation skills (Canva, Adobe Spark, etc.).
• Experience supporting events or community outreach programs.

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Education

• Bachelor’s degree preferred.

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Compensation & Benefits

• Pay: $20.00/hr — $25.00/hr.
• Employment Type: Full-time.
• Benefits: Confidential Client benefits available upon eligibility (including healthcare plans, paid time off, and employee discount programs).

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Location & Work Arrangement

• Location: New York, NY — on-site at the confidential client’s New York office.
• This role requires regular in-office presence to support front-desk and team coordination.

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Why Join

• Gain hands-on marketing experience in a creative agency environment.
• Work closely with cross-functional teams on real campaigns and community events.
• Strong opportunity for professional growth and skill development in digital marketing.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.