Administrative Assistant
The Administrative Assistant at Confidential Client provides comprehensive administrative support to a large engineering consulting office, facilitating smooth daily operations and client interactions. This role involves managing communications, scheduling, office logistics, safety plan updates, and supporting project documentation and team events, contributing to the overall efficiency and success of the organization.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Architecture, Engineering & Construction (A/E/C) and Manufacturing Technology consulting.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
About the Role
Our confidential client is seeking an organized Administrative Assistant to support a busy engineering and design office in Houston, TX. This role provides front-desk and administrative coverage, supports project teams, coordinates visitor and travel logistics, and helps maintain a safe, efficient office environment. The position can be full-time (5 days) or part-time (4 days) and offers growth opportunities within a multi-office A/E/C consulting environment.
What You’ll Do
- Greet clients, vendors and visitors; maintain a professional front-desk presence
- Answer and route the main switchboard and incoming calls
- Schedule meetings, prepare conference rooms and manage visitor logistics
- Coordinate travel arrangements and maintain Outlook travel calendar
- Process incoming/outgoing courier (FedEx/UPS), fax, and U.S. mail
- Maintain lobby and office areas to 7S standards; manage PPE and office supplies
- Update and champion the office safety plan and support emergency action communications
- Track material costs for project teams and produce monthly reports
- Create/update intranet articles and assist with PowerPoint presentation edits
- Prepare project manuals, binders and documentation packages as required
- Support recruiting logistics, interviews and new professional onboarding
- Plan and support team events and celebrations
- Respond to routine inquiries with timely, organized solutions
What We’re Looking For
- 3–8 years administrative/reception experience preferred; entry-level candidates considered
- Open to candidates seeking part-time (4 days) or full-time (5 days) schedules
- Strong written and verbal communication skills
- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel); Visio a plus
- Professional demeanor, dependable team player, strong customer-service focus, and multi-tasking ability
- High school diploma or equivalent required; associate or bachelor’s degree in business or related field preferred
Estimated pay: $68,121 per year (estimated).
Employment type: Full-time or Part-time (as noted).
Location: Houston, TX.
Why Join
- Work within a collaborative A/E/C and manufacturing-technology consulting environment
- Access to professional development, mentorship and clear career path resources
- Join a growing office where impact and growth are supported
- Inclusive culture that values diverse backgrounds and offers reasonable accommodations during the hiring process
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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