About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, OTC pharmaceutical manufacturing.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

As an Administrative Assistant supporting the procurement/departmental team, you will:

• Support the Director with administrative and purchasing-related tasks, including preparing purchase orders and communicating with vendors.
• Manage multiple projects and purchasing tasks while maintaining strong attention to detail.
• Track orders, maintain procurement and inventory records, and update spreadsheets and internal databases.
• Prepare routine reports, correspondence, and summaries; manage calendars and meetings.
• Coordinate shipments, returns, and vendor invoicing with internal teams.
• Assist with basic lab testing tasks under the direction of the manager, as needed.
• Lead or support special projects and process-improvement efforts.

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Qualifications

• Associate’s degree in a science‑related field required; Bachelor’s degree preferred.
• Minimum 2 years of experience in a professional office environment.
• Effective verbal and written communication skills.
• Proficient with Microsoft Office (Excel, Word, Outlook) and comfortable with data entry and basic reporting.
• Strong organizational skills and attention to detail; ability to prioritize competing tasks.
• Positive, self-motivated attitude and strong interpersonal skills.
• Prior procurement, administrative, or pharmaceutical/OTC manufacturing experience preferred.
• Able to assist with supervised lab testing and follow laboratory safety procedures.

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Compensation & Benefits

• Pay range: $20 - $22 per hour.
• Full-time hourly role. Confidential Client provides competitive compensation and a benefits package that may include health and dental insurance and a 401(k).
• The salary listed is a good-faith estimate and may be adjusted consistent with applicable federal, state, and local law.

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Workplace & Schedule

• Location: Hauppauge, NY (on-site).
• Standard business hours; occasional overtime or flexible scheduling may be required for projects or seasonally busy periods.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.