About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client’s Foundation & Community team is seeking an organized Administrative Assistant to provide day-to-day administrative and event support. You’ll be the hub for calendar and meeting logistics, travel coordination, and office operations that keep team programs and philanthropic work running smoothly.

• Support Foundation and Community teams with administrative coordination
• Manage team calendars and schedule internal/external meetings across teams and stakeholders
• Prepare meeting logistics: conference room setup, AV/call details, catering, materials, and post-meeting follow-up
• Assist with planning and executing events that support inclusion, employee engagement, and foundation programming
• Coordinate work-related travel and accurately process expense reports
• Provide phone coverage, support conference calls, and handle professional communications
• Partner with Facilities to address office and building needs; escalate issues appropriately
• Manage office inventory, order supplies, monitor subscriptions, and support basic technology requests
• Maintain organized records through data entry, tracking, and file management
• Provide vacation coverage, support executives as needed, and contribute to special projects

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What’s Required

• Minimum 2 years of administrative experience (nonprofit or executive support experience a plus)
• Bachelor’s or Associate’s degree from an accredited institution
• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Strong ability to self-manage, prioritize across teams, and meet multiple deadlines
• Proven problem-solving skills and follow-through on process and procedural issues
• Excellent verbal and written communication with strong attention to detail and professionalism
• Discretion handling confidential matters and experience supporting senior leaders
• Willingness to support events outside regular office hours and occasionally travel to New York City

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Compensation & Benefits

• Annual base salary range: $75,000–$85,000 (USD)
• Competitive health and wellness programs
• Generous parental and family leave policies
• Volunteer opportunities and support for employee-led affinity groups
• Tuition assistance and a 401(k) plan with employer match
• Additional benefits and programs to support professional growth and well-being

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About Confidential Client

Confidential Client maintains a collaborative Foundation & Community function that partners across internal teams and philanthropic entities. This role offers exposure to event coordination, employee engagement programs, and cross-organization collaboration—ideal for an experienced administrative professional who enjoys varied responsibilities and community-focused work.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.