About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This is an entry-level, full-time, on-site Administrative Assistant role supporting operational teams for a Confidential Client in Chicago, IL. You’ll receive structured training and mentorship while helping keep daily office operations organized and running smoothly.

• Streamline daily office workflows: manage calendars, maintain inventory logs, organize campaign and project documents, and keep records current.
• Support team and client logistics: coordinate with internal departments, venue partners, and visitors to ensure clear communication and smooth deliveries.
• Track supplies and resolve delays: monitor resource levels, identify bottlenecks, and implement practical solutions to minimize disruption.
• Lead administrative syncs: prepare meeting materials, take detailed notes, capture action items, and follow up on next steps.
• Assist with ad-hoc operational tasks: staging materials for events, processing paperwork, and supporting regional project needs.

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Qualifications

Confidential Client values practical skills and a collaborative attitude. The role is open to applicants across educational backgrounds.

• Education: High school diploma, GED, associate or bachelor’s degree welcome.
• Experience: Entry-level — customer service, reception, retail, or hospitality experience is a plus but not required. Complete on-the-job training provided.
• Skills & traits:
  • Strong organizational and time-management skills.
  • Clear verbal and written communication.
  • Attention to detail and accuracy.
  • Comfortable working in a fast-paced, team-oriented environment.
  • Reliable, punctual, and able to work on-site in Chicago, IL.

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Compensation & Career Growth

• Estimated base pay: $45,800 per year (estimated).
• Performance-based bonuses and opportunities for merit increases.
• Structured training and mentorship to build administrative and operational leadership skills.
• Opportunities to support regional projects and expand professional networks.

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Location & Start Date

• Worksite: On-site in Chicago, IL (remote work is not available).
• Start date: Within 2–4 weeks (flexible based on candidate availability).

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Why Apply via Careertakes

Careertakes is a third-party recruiting partner helping match candidates to this and similar roles. When you apply you may also gain access to additional opportunities aligned with your profile.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.