About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Administrative / Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This Administrative Assistant role supports day-to-day office operations for a Confidential Client in Aberdeen, SD. You’ll keep teams organized, communicate with internal and external stakeholders, and help maintain efficient administrative systems.

• Manage calendars and schedule meetings, including coordinating conference rooms and virtual calls
• Answer phones, greet visitors, and handle incoming/outgoing mail
• Draft, proofread, and distribute professional correspondence (emails, memos, reports)
• Prepare agendas, take meeting minutes, and track follow-up actions
• Maintain filing systems, databases, and basic records
• Assist with travel arrangements and create itineraries
• Prepare and format documents and presentation materials
• Monitor and restock office supplies; coordinate with vendors as needed

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Skills & Qualifications

• Proficiency with word processing and spreadsheet software (MS Office or equivalent)
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• High school diploma required; associate or bachelor’s degree preferred where applicable
• CAP (Certified Administrative Professional) or related certification is a plus
• Professional, customer-service oriented attitude and discretion handling confidential information

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Experience Levels

• Entry-level: 0–2 years administrative experience
• Mid-level: 3–5 years
• Senior: 6+ years (often supporting executives)

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Details & Logistics

• Location: Aberdeen, SD (on-site)
• Employment type: Full-time, Permanent
• Estimated salary: $44,809 per year (estimated)
• Industry: Administrative / Admin
• This posting follows applicable US hiring laws. Reasonable accommodations are available during the application process upon request.

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Why Join (Confidential Client)

• Work with a stable employer committed to operational excellence
• Gain experience across calendar management, document preparation, and stakeholder communication
• Opportunities to expand skills with software tools and administrative certifications

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.