About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

• Provide administrative, technical, analytical, and budgetary support for an assigned department.
• Prepare, monitor, and analyze departmental operating and capital budgets; research and recommend actions for budget variances.
• Conduct forecasting analyses, compile data, and prepare clear, comprehensive reports and briefing materials.
• Monitor projects and grants, review grant requests, and track grant expenditures.
• Develop and maintain program management, data-tracking, and records analysis systems using standard business software.
• Coordinate with internal and external stakeholders; represent the department in meetings, committees, and conferences.
• Advise management on performance, funding matters, and proposed capital expenditures.
• Support contract monitoring, personnel administration, and other departmental administrative tasks as assigned.

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Minimum Qualifications

• Bachelor’s degree in Business, Public Administration, or a related field — OR equivalent education/experience on a year-for-year basis.
• Minimum of one year of relevant experience performing basic or entry-level budgeting and/or administrative work.
• Valid California Class C Driver License or ability to use alternative transportation when required to perform job duties.

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Preferred Qualifications

• Experience coordinating with C‑Suite offices (scheduling, approvals, executive support).
• Experience supporting a department management team, including executive calendar management and preparing comprehensive reports.
• Experience assisting large-scale, multi-team projects and initiatives.
• Experience managing invoices and using invoice management tools.
• Experience preparing briefing papers, memoranda, and expense reports.

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Essential Knowledge & Skills

• Knowledge of budgeting, accounting, financial, administrative, and technical analysis principles.
• Strong research and report-preparation methods; comfortable with mathematics and business statistics.
• Proficient with common business software and data-tracking tools.
• Skill in performing statistical and financial analyses and in developing practical recommendations.
• Strong written and verbal communication skills; ability to prepare comprehensive reports and correspondence.
• Ability to exercise sound judgment, think independently, and meet tight deadlines.
• Ability to handle highly confidential information and to interpret/apply relevant laws, rules, policies, and contracts.

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Working Conditions & Physical Effort

• Typical office environment with frequent computer and monitor use.
• Primarily desk-based work: phone communication, keyboard/mouse usage, and verbal communication in English.
• Reasonable accommodations available for people with disabilities.

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Compensation & Employment Type

• Employment type: FULL_TIME
• Salary range (reported by client): $67,329.60 — $100,942.00 per year
• Location: Dowtown Carrier Annex, CA (see authoritative job location)

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.