About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Automotive Dealership.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This Accounts Receivable Specialist role supports a busy automotive dealership finance team. This is an entry-level, full-time position with training provided. You will handle invoicing, payment posting, collections support, and day-to-day account maintenance to help keep dealership finances accurate and current.

• Generate accurate invoices for vehicle sales, service work, and parts purchases in accordance with dealership and manufacturer guidelines.
• Record and post customer payments (cash, check, EFT, credit card, and financing receipts) and reconcile entries to the general ledger.
• Manage financing agreement records (loan payments, leases, extended warranties) and track due dates and collections activity.
• Monitor aging accounts and follow up on overdue balances; contact customers to arrange payments, negotiate settlements, and resolve billing discrepancies professionally.
• Reconcile accounts receivable records with sales and service transactions and research/resolve discrepancies.
• Process trade‑in transactions and any related outstanding balances, ensuring proper documentation and valuation.
• Assist with warranty claim processing and coordination with manufacturers and service departments for reimbursement.
• Prepare regular AR reports, aging schedules, and collections updates for management review.
• Maintain accurate customer account records and update contact information.
• Safeguard cash handling procedures and maintain required controls and documentation.
• Respond to internal and external inquiries (email and phone) from customers, service, parts, and body shop teams to resolve account or invoicing issues.
• Handle NSF checks and escalate as needed; prepare and mail monthly AR statements.
• Maintain the master file for Texas Sales & Use Tax resale certificates and other required documentation.
• Collaborate closely with finance, sales, and service teams to resolve billing or financing-related questions.

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Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s in finance/accounting is a plus.
• 0–3 years accounts receivable or dealership accounting experience preferred; training will be provided.
• Familiarity with automotive financing concepts and dealership systems (experience with Reynolds & Reynolds is a plus).
• Strong working knowledge of accounting principles, attention to detail, and accuracy.
• Proficiency with Microsoft Excel and general accounting software.
• Excellent verbal and written communication skills; customer-service oriented.
• Ability to handle confidential financial information and maintain professional discretion.
• Strong problem-solving and time-management skills; able to work under pressure and meet deadlines.

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Compensation & Schedule

• Pay range: $17.00 — $18.00 per hour (dependent on experience).
• Schedule: Full-time, Monday–Friday, 8:00 AM — 5:00 PM.
• This role is onsite in San Antonio, TX (Fort Sam Houston / Northwest area).

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Benefits

• Medical
• Dental
• 401(k) (Additional benefits, if any, will be shared by the hiring organization during the interview process.)

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Location & Work Authorization

• Worksite: San Antonio (Northwest) / Fort Sam Houston area — on-site role.
• Applicants must be authorized to work in the United States. Employment is subject to standard background checks and verification as required by law.

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Why This Role?

• Structured daytime schedule (Mon–Fri) with consistent hours.
• Entry-level opportunity with on‑the‑job training and exposure to dealership accounting workflows.
• Work closely with cross-functional teams (sales, service, parts) — strong path for growth into broader finance roles.

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Legal & Hiring Notes

Careertakes presents this opportunity on behalf of a confidential client in the automotive dealership industry. The information provided here is for recruiting purposes. Reasonable accommodations are available for applicants with disabilities during the application and interview process; please notify Careertakes if you require assistance.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.