Accounts Payable Specialist
The Accounts Payable Specialist is responsible for accurately processing and managing accounts payable transactions in compliance with company policies. This role involves verifying invoices, coordinating with vendors, managing payment schedules, and supporting the accounting team to ensure timely and accurate financial operations within Confidential Client.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Recycling & Waste Management.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Overview
Confidential Client is seeking an Accounts Payable Specialist to join their finance team in Tinton Falls, NJ. This role focuses on accurate invoice processing, vendor communication, payment runs, and maintaining AP records. Estimated annual pay: $44,168 (estimated). Employment type: Full-time.
Responsibilities
- Receive, review and process vendor invoices accurately and in accordance with company policy
- Verify invoice details — pricing, quantities, terms — and match invoices to purchase orders (POs) and delivery receipts
- Communicate with vendors to resolve invoice discrepancies and respond to inquiries promptly
- Prepare and execute weekly/monthly payment runs; ensure payments adhere to terms and schedules
- Collaborate with the Accounting team to prioritize and manage payment schedules
- Maintain organized, up-to-date accounts payable records and supporting documentation
- Assist in reconciliation of vendor statements and resolve discrepancies
- Process and verify employee expense reports for policy compliance
- Support internal and external audits by providing documentation and information as requested
- Generate regular AP activity reports for management and contribute to process improvements
Qualifications
- Must be at least 18 years of age and legally authorized to work in the U.S.
- Bachelor’s degree in Accounting preferred but not required; entry-level candidates with relevant experience are encouraged to apply
- Prior internship or entry-level experience in accounts payable is a plus
- Basic understanding of accounting principles preferred
- Experience with Sage Intacct is preferred but not required
- Proficient with Microsoft Office (Excel in particular) and comfortable with accounting systems
- Strong organizational skills, attention to detail and time management
- Clear written and verbal communication skills; ability to collaborate across teams
Why Work for Our Client
- Family-friendly company culture
- Annual salary reviews and potential increases
- Medical, dental and vision benefits
- Paid time off and sick leave
- 401(k) retirement plan with up to 4% match
- Opportunities for employee professional development and on-the-job training
Location & Pay Transparency
- Location: Tinton Falls, NJ (on-site)
- Estimated pay: $44,168 per year (estimated). Actual compensation will be determined based on experience and skills and will comply with applicable state pay-transparency laws.
Additional Information
Confidential Client is committed to training and supporting employees to grow their accounting careers. This posting follows applicable U.S. hiring laws; candidates must be legally authorized to work in the U.S. and meet any age requirements noted above.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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