About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Accounting & Finance.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client is seeking an Accounts Payable Specialist to support AP operations and ensure timely, accurate payment processing and vendor record-keeping. This role contributes to month-end close, compliance, and the broader accounting team.

• Maintain and update vendor records (name, address, contact info, ACH, W‑9s)
• Review, code, and enter invoices into the accounting system; verify clerical accuracy
• Match invoices to purchase orders and receiving records; research discrepancies
• Obtain approvals through automated workflows and prepare Open Payable reports prior to check runs
• Process payments: prepare and issue checks and ACHs; select invoices to capture discounts/credit terms
• Oversee company credit card administration (user setup, limit requests, review charges)
• Prepare and electronically file 1099s at year‑end; handle board per diems and purchased power invoices as assigned
• Ensure compliance with board purchasing policies and confidentiality standards
• Perform other accounting duties as needed to support the department

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Qualifications

• Associate’s or Bachelor’s degree in accounting or related field — or equivalent combination of education and experience
• Minimum ~1 year of related accounting or accounts payable experience (entry-to-mid level considered)
• Strong comfort with data entry and attention to clerical accuracy
• Experience assigning GL account numbers and departmental/project coding
• Familiarity with vendor 1099 rules, ACH, and credit card reconciliation
• Able to meet deadlines, occasionally work overtime, and travel as needed

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Skills & Abilities

• Knowledge of basic accounting principles and AP procedures
• Proficient with spreadsheets and standard office software
• Effective organizational, planning, and interpersonal skills
• Strong numerical aptitude and problem‑solving mindset
• Ability to maintain strict confidentiality and exercise sound judgment

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Compensation & Benefits

• Competitive pay — listed at $27.63 per hour (final rate may vary based on experience)
• Hybrid remote work options (approval required)
• Medical, dental, vision, and prescription drug coverage
• Health Savings Account with company contribution
• Life insurance, disability, 401(k) with company match, and pension plan
• Paid holidays and paid time off
• Educational/tuition reimbursement and professional development
• Employee assistance programs, wellness offerings, and onsite fitness center
• Uniforms provided and employee discounts

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Additional Information

• Employment is contingent upon successful completion of pre-employment verification, which may include criminal background check, physical/health screening, drug test, motor vehicle record (MVR) check, and proof of eligibility to work in the United States.
• Reasonable accommodations are available to enable individuals with disabilities to perform essential functions.
• This position will be hired by Confidential Client (Accounting & Finance). Careertakes is assisting as a third‑party recruiter.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.