Accounts Payable Associate
The Property Associate serves as the primary administrative contact for an industrial property or portfolio, supporting property management operations through tenant communication, financial processing, and vendor coordination. This part-time contract role involves handling accounts payable and receivable, assisting with lease administration, and preparing reports to ensure smooth property operations and enhance tenant experience.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Administrative & Commercial Property Management.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
This role supports day-to-day property administrative and finance functions for a commercial/industrial property or small portfolio. You will be the primary administrative contact for tenants and a key support to the property management team.
- Provide exceptional tenant customer service: respond to inquiries, process service requests, and help coordinate maintenance resolutions.
- Process Accounts Payable (AP) and Accounts Receivable (AR) transactions, code invoices, and manage certificates of insurance (COIs).
- Maintain property records and databases; perform accurate data entry and document preparation.
- Coordinate with vendors and manage work orders to ensure timely completion of maintenance and repairs.
- Assist in preparing monthly reports, financial summaries, and property performance updates.
- Support lease administration tasks, including tenant move-ins, filing, and tenant communications.
- Help organize tenant events, building communications and community engagement activities.
- Provide backup reception, mail distribution, and general office support as needed.
- Complete other tasks required for contract compliance and smooth property operations.
Qualifications
- Bachelor’s degree in Business, Real Estate, Communications or a related field is preferred.
- 1–2 years office experience — preferably in commercial real estate, property management, accounting, or administrative roles.
- 1–2 years of customer-facing experience with strong service orientation.
- Strong written and verbal communication skills.
- Excellent organization, attention to detail, and ability to manage multiple priorities.
- Positive, growth-oriented attitude and interest in developing within the commercial real estate field.
Additional Skills & Requirements
- Comfortable using Microsoft Word and common accounting software; experience with property-management systems is a plus.
- Familiarity with real estate and property management practices is advantageous.
- Background check may be required (employer may request standard panels or drug screening per company policy).
- This position requires reliable onsite attendance in Edina, MN.
Work Environment & Schedule
- Contract, part‑time role — typically 4 hours per day, Monday through Friday (flexible during normal business hours).
- Fully onsite position based in Edina, MN. Employee parking is available onsite.
- Interviews may be conducted virtually and/or onsite.
Compensation & Benefits
- Pay range: $24.00 - $25.00 per hour. Actual pay within this range depends on qualifications, experience, location, and other job-related factors.
- If eligible, benefits for this temporary role may include: medical, dental & vision; critical illness/accident/hospital plans; 401(k) with pre-tax and Roth options; voluntary life and AD&D; short- and long-term disability; HSA; transportation benefits; Employee Assistance Program; and paid time off per applicable policies.
- Eligibility for benefits depends on classification and length of assignment.
About the Opportunity
This is an excellent entry-level opportunity to gain hands-on commercial property and accounting experience while working alongside experienced property management professionals. Careertakes will support this hiring process as the third-party recruiter; you will be employed by our client if selected.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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