Accounts Payable Assistant
The Accounts Payable Assistant at Confidential Client is an entry-level role focused on processing and validating vendor invoices, resolving discrepancies, and collaborating across departments to ensure accurate payment operations. This position emphasizes attention to detail, proactive problem-solving, and continuous process improvement within a large-scale supply chain cooperative. It offers a foundational opportunity to develop financial and operational expertise in a dynamic, team-oriented environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Wholesale Food Distribution (Grocery Cooperative).
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Position Overview
Confidential Client is hiring an entry-level Accounts Payable Assistant in Kansas City, KS (on-site). This role is ideal for someone with strong attention to detail, a service mindset, and an eagerness to learn AP processes (invoice validation, exception research, EDI troubleshooting, and reconciliations). Pay: $18–$20 / hour. This is a full-time opportunity with benefits and clear pathways for career growth within a large wholesale food distribution cooperative.
What You’ll Do
You will support daily AP operations that directly impact vendors, distribution centers, and retail members:
- Review, validate, and process high volumes of vendor invoices (paper and EDI).
- Reconcile invoices to PO numbers and receiving records to ensure billing accuracy.
- Run exception reports and research discrepancies using raw EDI data and source documents.
- Coordinate with Merchandising, Warehouse, and AP leadership to resolve payment blockers.
- Use internal systems (Content Manager, OnDemand, Balances, PeopleSoft) to research and reconcile accounts.
- Manage inquiries and follow-ups through ServiceNow and other case-management tools.
- Identify and implement small process improvements to reduce rework and free capacity for higher-level tasks.
Who You Are (Core Competencies & Mindset)
- Natural curiosity — you ask “why,” dig into data, and connect transactions to the bigger picture.
- Consequence-aware — you understand how payments and timing affect relationships and cash flow.
- Organized and deadline-driven — you stay calm under volume and prioritize effectively.
- Collaborative — you enjoy working across teams to resolve issues.
- Continuous improver — you proactively look for ways to streamline routine tasks.
Qualifications & Requirements
- High school diploma or equivalent required. Associate’s or Bachelor’s in Business/Accounting/Finance is a plus but not required.
- Comfortable with 10-key and keyboarding by touch.
- Quick to learn new software; prior exposure to PeopleSoft or ERP systems helpful but not required.
- No prior AP experience required — candidates with strong organizational skills, attention to detail, and customer-service experience are encouraged to apply.
- Must be legally authorized to work in the U.S. and able to work on-site in Kansas City, KS.
Compensation & Benefits
- Pay: $18–$20 / hour.
- Medical, dental, and vision insurance.
- Health Savings Account (HSA) options.
- Dependent Care Flexible Spending Account.
- Paid vacation, holiday, and sick time.
- 401(k) with employer match + additional contributions.
- Tuition reimbursement.
- Basic & supplemental life and AD&D.
- Employee assistance program (EAP).
- Short-term and long-term disability.
- Wellness program and yearly holiday bonus.
About Our Client
Confidential Client is a large wholesale food distribution cooperative serving independently owned supermarkets across multiple states. The organization operates distribution support centers and several subsidiary lines of business. This role sits in the Support Center Accounting department and offers an excellent foundation for a career in accounting and finance within wholesale food distribution.
Compliance & Practical Notes
- This posting follows U.S. hiring laws applicable to positions in Kansas. We provide reasonable accommodations for applicants with disabilities; please indicate any accommodation needs during the hiring process.
- Applicants must be eligible to work in the United States.
- Pay range shown is the hourly range provided by the hiring organization and applies to this Kansas City, KS location.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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