About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Accounting & Finance.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client is hiring an Accounting Clerk / Administrative Assistant to support day-to-day accounting operations and provide administrative support to the General Manager and leadership team. This is an entry-level, full-time role that provides hands-on experience with accounts payable/receivable, financial reporting, event settlements, and general office coordination in a fast-paced, event-driven environment.

• Audit receipts and disbursements for public events and assist in resolving credit card chargebacks
• Complete assigned portions of the monthly close process within established deadlines
• Assist with preparation of financial statements, monthly reconciliations, and agency fund cash accounts
• Support event settlements and public show statements
• Enter vendor invoices into the financial system and ensure proper approvals
• Monitor accounts payable and receivable to help maintain timely, accurate accounts
• Prepare audit schedules and assist internal/external audit requests
• Maintain financial records; perform general bookkeeping and cashiering duties
• Provide administrative support: calendar management, scheduling, phone triage, and organized filing
• Communicate regularly with the Director of Finance on workload, priorities, and project status
• Support general office coordination and perform other duties as assigned

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Who You Are

Minimum qualifications and core skills for success:

• Associate’s degree (Accounting, Finance, or related) preferred — equivalent combination of education/experience considered
• 1+ year of experience in accounting, bookkeeping, or administrative support (accounts payable/receivable preferred)
• Basic understanding of accounting principles and financial processes
• Proficient with Microsoft Office, especially Excel and Word
• Experience with ERP or accounting systems is a plus
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Strong written and verbal communication skills
• Ability to follow instructions and work independently and as part of a team

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Compensation & Benefits

• Hourly wage: $21.00 - $24.00 per hour
• Full-time position with a competitive benefits package including medical, dental, vision, life and disability insurance, paid vacation, and 401(k) plan
• Opportunity to gain accounting and venue-operations experience and grow within the Accounting & Finance function

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Location & Schedule

• On-site at Ithaca Downtown Conference Center — Ithaca, NY
• Full-time, daytime schedule (event-driven workload may require flexibility)

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Physical Demands

• Typical office environment; may require occasional lifting or standing during events or settlements
• Reasonable accommodations available to support individuals with disabilities

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.