About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, a healthcare organization.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This contract-to-permanent Accounting Assistant role supports day-to-day finance and administrative operations for our confidential client’s healthcare team in Santa Clara, CA. You will work onsite and provide accurate, timely bookkeeping and billing support while collaborating with operations and research support teams.

• Enter and maintain financial and administrative data in internal records and accounting systems.
• Prepare, organize, and file business documents for easy retrieval and audit readiness.
• Assist with creation and processing of client invoices and track billing details.
• Record routine transactions and support coding in QuickBooks.
• Support accounts payable and accounts receivable processes to help maintain smooth daily operations.
• Assist with bank reconciliations and review financial records for accuracy and completeness.
• Partner with operations, accounting, and research support teams on special assignments and time-sensitive requests.

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Who You Are / Qualifications

• At least 1 year of experience in an administrative or entry-level accounting support role (internships considered).
• Bachelor’s degree in business administration, office administration, life sciences, or a related field.
• Familiarity with QuickBooks through coursework, training, or hands-on use.
• Working knowledge of accounts payable, accounts receivable, invoice coding, and basic reconciliation.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities.
• Effective written and verbal communication skills for collaborating with internal teams and clients.
• Mandarin language skills are helpful but not required.
• Able to work onsite in Santa Clara, CA.

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Why This Role

• Hands-on exposure to billing, transaction processing, and administrative coordination within a healthcare environment.
• Contract-to-permanent opportunity — gain experience and visibility on cross-functional projects.
• Work onsite with supportive teams and gain practical QuickBooks experience useful for career growth.

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Details

• Location: Santa Clara, CA (onsite)
• Employment type: Contract-to-permanent (initial contract with potential for full-time hire)
• Salary: $19.00 - $22.00 per hour (hourly range provided by source)

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.