About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Accounting & Finance.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Position summary (brief)

Confidential Client is hiring a part-time Accounting Assistant in Lake Magdalene, FL. This entry-level role provides hands-on experience processing vendor invoices, supporting accounts payable and receivable, performing reconciliations, and maintaining accurate financial records. This opportunity is ideal for candidates building a career in accounting or finance.

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What You’ll Do (Essential Duties & Responsibilities)

• Process and enter vendor invoices into the accounting system
• Review invoices and supporting documentation for completeness and accuracy
• Match invoices to purchase orders, approvals, receipts, or other supporting documents
• Maintain accurate vendor records and AP documentation
• Prepare and support vendor payment processing and payment records
• Support customer invoicing, post payments, and maintain AR records
• Monitor outstanding customer balances and assist with collections follow-up
• Research basic invoice, payment, and account discrepancies and escalate as needed
• Assist with bank, credit card, vendor, and customer reconciliations
• Maintain organized electronic and physical accounting records
• Enter financial transactions and accounting data accurately and in a timely manner
• Support employee expense documentation and expense-report processing
• Prepare routine accounting reports and schedules for weekly/monthly review
• Support month-end and year-end close activities as assigned
• Assist in gathering documentation for audits and financial reviews
• Maintain confidentiality of company, employee, customer, and financial information
• Support the Finance team on special projects and process improvements

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Who We’re Looking For (Minimum Qualifications)

• Authorized to work in the U.S.
• High school diploma or equivalent
• 0–1 year of experience in accounting, bookkeeping, finance, banking, payment processing, or similar transactional roles
• Basic understanding of accounting or financial principles
• Experience handling financial transactions, reconciliation, cash handling, or detailed recordkeeping
• Basic proficiency with Microsoft Excel, Word, and Outlook
• Strong numerical accuracy, attention to detail, and data-entry accuracy
• Good organizational and time-management skills; able to manage multiple priorities and meet deadlines
• Professional verbal and written communication with internal and external stakeholders
• Ability to handle confidential and sensitive financial information appropriately
• Willingness to learn accounting software, internal controls, and established processes

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Preferred Qualifications

• Currently pursuing or recently completed an associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• Prior internship, part-time, or entry-level experience in an accounting/finance department
• Exposure to Accounts Payable and/or Accounts Receivable processes
• Experience with invoice or payment processing and account reconciliations
• Familiarity with QuickBooks, Sage, NetSuite, Unanet, Costpoint, or similar accounting/ERP systems
• Intermediate Excel skills (formulas, sorting/filtering, PivotTables, lookup functions)
• Interest in developing a long-term career in accounting or corporate finance

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Work schedule, travel & environment

• Employment type: Contract / Part-time
• Typical schedule: Monday–Friday, 8:00 AM – 5:00 PM (part-time hours)
• Travel: Up to 10%
• Physical demands: Regularly required to talk/hear; frequent use of hands/fingers; occasional standing, walking, sitting, reaching; may lift/move up to 25 lbs. Reasonable accommodations available as needed.

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Compensation

• Pay: $15.00 per hour (hourly rate shown in good faith; final compensation will be based on skills, experience, and market factors)

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Additional notes

• Confidential Client is an equal opportunity employer and complies with applicable federal, state, and local laws (including ADA). This role will require adherence to confidentiality and internal control policies.
• This posting is informational and is not an employment contract; employment is at-will unless otherwise agreed in writing.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.