About CareerTakes

CareerTakes is a next-generation AI recruiting platform that connects early-career talent with real roles at established companies across regulated industries.

👉 Important disclosure: CareerTakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our confidential client, legal industry.

Applicants for this role may also receive access to additional matched opportunities through the CareerTakes platform.

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What You’ll Do

This entry-level Administrative Assistant will provide day-to-day operational and administrative support across the business, reporting to the CEO. The role is hands-on and ideal for someone who wants operational exposure, responsibility, and growth within the legal industry.

• Provide administrative support for operations, production workflows, and general business functions
• Directly support the CEO on operational and strategic projects
• Maintain and improve databases and business documentation
• Assist with scheduling projects and coordinating project timelines
• Support basic AR/AP tasks and follow up on past-due invoices
• Update process and training documentation; identify and document process improvement opportunities
• Coordinate with internal teams and external stakeholders to ensure timely delivery
• Prioritize tasks in a deadline-driven environment while maintaining accuracy and professionalism

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Qualifications

To comply with applicable U.S. hiring laws, we use neutral, job-related criteria. Qualified candidates will demonstrate:

• Associate’s or Bachelor’s degree required (or equivalent work experience)
• Strong attention to detail and excellent organizational skills
• Proactive, reliable work habits and eagerness to learn business operations end-to-end
• Clear written and verbal communication skills
• Ability to work 100% in-office in Washington, DC
• Authorization to work in the U.S. without employer sponsorship (Sponsorship is not available)
• Comfortable supporting multiple stakeholders and adapting to changing priorities

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Compensation & Benefits

• Pay range: $22.00 – $25.00 per hour
• Eligible for bonus opportunities
• Benefits: 100% employer-paid Medical, Dental, Vision; PTO; 401(k) match; profit sharing
• Job type: Full-time (typical hours 9:00 AM – 5:30 PM; 35–40 hours/week)
• Start date: ASAP
• Location: Washington, DC (100% in-office)

Compensation and benefits are provided in accordance with applicable federal and state pay transparency requirements.

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How to Apply

CareerTakes is facilitating applications for this opportunity. Please follow the application steps on the CareerTakes platform and complete all screening questions accurately. One application question will ask for a specific numeric response; follow the instructions in the application.

Applicants may be asked to provide a resume and brief responses about relevant experience in administrative support, AR/AP exposure, and any experience supporting executive leadership or legal operations.

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Keywords for Search & Match

Administrative Assistant, Entry Level, Office Administration, Operations Support, AR/AP, Billing, Scheduling, CEO Support, Legal Industry, Washington DC, In-Office, Process Improvement, Database Management

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Equal Opportunity & Hiring Transparency

CareerTakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.